Proxy Appointment Form – EGM – Fri 22 May 2026

This is the page where you can prepare your Proxy Appointment Form for the upcoming EGM to be held on Friday 22nd May 2026.

It’s really important that we:

Verify your identity.
Minimise the risk of fraudulent forms.
Establish a clear audit trail.

So, to start you on your journey in appointing a Proxy to represent you at the EGM, follow the instructions below.

Instructions

Use the form below to fill in the details in support of your Proxy Appointment Form.
When you click ‘Prepare Your Form’, an email will be sent to the email address you have specified.
You must check this email and make sure it accurately reflects your intentions.
Once you are ready to finalise your Proxy Appointment Form, click ‘Reply’ to reply to this email and add the word ‘CONFIRMED’ to confirm that this record accurately reflects your intentions.
Your reply email (including the word ‘CONFIRMED’) will constitute execution of your proxy appointment.
Then send your email. Your reply will automatically be sent to the TDRA Admin team.
By replying to this email, you confirm that you are the Member (or authorised joint Member) for the property stated and that the details provided are true and accurate.
The action of replying to the email will be used as evidence of your confirmation and identity for the purposes of validating your Proxy Appointment Form.
This email is not itself the formal proxy instrument. A formal Proxy Appointment Form will be issued to you for confirmation and use at the EGM. The formal Proxy Appointment Form issued to you will be the document relied upon at the EGM.
All valid Proxy Appointment Forms will be collated and presented at the EGM when votes are taken on each resolution.
You should only submit a Proxy Appointment Form in respect of a property for which you are a registered Member.
Your Proxy Appointment Form will only be treated as valid once you have replied to this email with ‘CONFIRMED’.

The EGM Proxy Appointment Form

Just fill in the details below and click the Prepare Your Proxy Appointment Form button to initiate the process.

Confirm Your Identity

Member Name (*)

Property Address (*)

Email (*)

Member

Answer the Following Questions

Question

Who do you appoint as your proxy to attend and vote on your behalf at the EGM?

Answer (*)

Question

Resolution 1a: Do you support the appointment of Nigel Billingham as a Director?

Answer (*)

Question

Resolution 1b: Do you support the appointment of Will Sparling as a Director?

Answer (*)

Question

Resolution 1c: Do you support the appointment of Ben Carpenter as a Director?

Answer (*)

Question

Resolution 1d: Do you support the appointment of Nick Booth as a Director?

Answer (*)

Question

Resolution 1e: Do you support the appointment of Steven Purnell as a Director?

Answer (*)

Question

Resolution 2a: Do you support the removal of INNOVUS COMPANY SECRETARIES LIMITED as a Director?

Answer (*)

Question

Resolution 2b: Do you support the removal of Philippa FLANEGAN as a Director?

Answer (*)

Question

Resolution 3: Do you support initiating an administrative transition?

Answer (*)

What this form means

If you appoint a proxy and you advise of the way you would like to vote for each resolution at the EGM, your proxy will vote in accordance with your instructions at the EGM.
If you appoint a proxy and do NOT advise of the way you would like to vote for each resolution at the EGM, your proxy may exercise their discretion on how to vote on your behalf at the EGM.

Notes

I confirm that I am the Member (or authorised Joint Member) of the property noted above (under the heading 'Property Address') and that I appoint the person noted above (under the question 'Who do you appoint as your proxy to attend and vote on your behalf at the EGM?') as my proxy to attend and vote on my behalf at the Extraordinary General Meeting (EGM).
I confirm that the form I complete and the subsequent email that I send constitutes my electronic signature authorising the preparation of the formal Proxy Appointment Form.
By preparing this form, you agree to your personal details being held by The Dovecote Residents' Association until handover has completed.
Your personal data will be used solely for the purposes of administering the EGM and validating votes. It may be disclosed where reasonably necessary for these purposes, including to the Company, its officers, or relevant third parties.
Your personal details will be disposed of after handover has completed.

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